SECURITY OF YOUR PERSONAL DATA
We will take all reasonable precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the Internet is inherently insecure, and we cannot guarantee absolute security of data sent over the Internet, however we will and do treat the information with the highest levels of security we can provide.
We will store all the personal information you provide in our Fleet Database. Our Fleet Database is stored in a private hub controlled by the Director off Fleet Administration with CO’s having access to those under their command. The database is held on a secure server with limited accessibility. Our database has strict usage restrictions and is managed by our Director of Fleet Administration acting as Data Controller with CO’s having limited access as Processors.
CO’s, acting as processors, must adhere to a strict usage instruction in compliance with The Data Protection Act 2018 (GDPR-UK).
Our website stores your login, email and password information. We may also store your login or password information for any third-party applications you denote as a connector. These may include, but are not limited to, twitter and facebook via our social connect plugin. This information is encrypted for security and is used solely to provide a connection between ourselves and the third-party application and will not be shared with any entity other than the third party in question.
You are responsible for keeping your passwords confidential. We will not ask you for your passwords nor do we have any direct access to them due to encryption methods used.
ACCESSING YOUR PERSONAL DATA
At any time you may ask us to correct or review your personal information. You also have the right to request a log of all the information we store for your membership.
You have the following data protection rights:
- You can request access, correction, updates or deletion of your personal information.
- You can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information.
- If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
To exercise any of these rights, please contact our Director of Administration directly at info@starfleet-command.co.uk. We will respond to your request to change, correct, or delete your information within a reasonable timeframe and notify you of the action we have taken.
REMOVAL OF YOUR PERSONAL DATA & ACCOUNT CLOSURES
Although membership of SFC is technically ‘for life’, we cannot and will not assume we have your consent nor the right to hold your information indefinitely.
Members who have remained inactive or have not responded to any communications for a period of 18 months will be automatically removed from our database. We review activity logs every six months.
As of January 2020 annual confirmation of membership is required from all members of all levels with the exception of new members who have recently signed up within a six month period: Members will be asked to confirm their membership: Those who choose not to will have their personal information removed entirely from our database.
Members can also close their account and revoke their membership at any time. This can be done by following our Cancellation procedure within our Account Hub or by contacting our Director of Fleet Administration at info@starfleet-command.co.uk.
Upon closure of an account, either by inactivity or choice, we will remove all your personal data within a six week ‘cooling off’ period. After that six week period, we will cleanse all personal information from our database.
FURTHER DISCLOSURES
In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, we may disclose information about you:
- to the extent that we are required to do so by law;
- in connection with any legal proceedings or prospective legal proceedings;
- in order to establish, exercise or defend our legal rights.